Built for academic and scientific conferences
Confereasy connects submissions, peer review, the programme, registrations, payments, check-in and certificates. Your committees work on the same data instead of spreadsheets and endless email threads.
One connected workflow
Each stage feeds the next. An accepted paper is already in the programme, its author is already registered, and their certificate already knows what they presented.
Authors submit abstracts or full papers by type and category, and track their status from their attendee portal.
Scientific committees assign reviewers, collect evaluations, with blind review if you want it, and decide.
Accepted papers and invited sessions go into a visual schedule by room and day, ready to publish.
Attendees register with your fees and periods, and pay by card, bank transfer, local gateways such as Redsys or manual payment.
Your staff scan attendee QR codes at the door and see straight away what each person is entitled to.
Attendance, presentation, authorship and other certificates come from the data you already have.
Features
No separate tools for abstracts, registration and badges. Every module shares the same people, papers and sessions.
Abstracts and full papers with your own presentation types, such as oral, poster or plenary, and topic categories. Authors manage co-authors and files themselves.
Scientific committees with responsible members and reviewers, assignments, evaluations and decisions. Optional blind review for reviewers and responsible members.
Proposals are accepted by the committee. Each session organiser then invites authors with a private link, reviews their papers and sets the running order.
Drag and resize sessions in a visual schedule by room and day, assign accepted papers and chairs, preview it and publish it when you are ready.
Fees by attendee group and period, such as early bird, regular and late, plus custom fields and conditions for whatever you need to ask.
Attendees pay you directly by card through Stripe, by bank transfer or through local gateways such as Redsys. We are not an intermediary, and refunds are tracked too.
Staff scan attendee QR codes with a phone camera, see each attendee's entitlements and get warned about duplicates.
Attendance, paper presentation, authorship, payment, session chair, invited session organisation and custom certificates.
Authors and attendees register, pay, submit papers, check the programme and download their certificates from their own attendee portal.
A closer look
Each scientific committee works in its own space. Responsible members assign reviewers, follow progress and decide, while reviewers only see what they have to evaluate.
Once the committee accepts an invited session, its organiser takes care of it from their attendee portal: they invite the authors, review their papers and set the order. The session reaches the programme ready to schedule, and your scientific committee has much less to handle.
Lay out sessions by room and day, drag them around and resize them until everything fits. Accepted papers and invited sessions are already there, waiting for a slot.
Registration
Coffee break
Lunch
Coastal dynamics 4 Registration incomplete
Energy systems 4
Autonomous systems 4
Health technologies 3
Opening keynote
Research roundtable
Closing keynote
+ Add place
Check-in staff only need a phone. Afterwards, certificates are generated from registrations, papers and sessions, so nobody has to fill in templates by hand.
For your whole team
A conference is the work of many people. Confereasy gives each of them their own role and tools, so the load is spread out and nobody depends on a single overloaded organiser.
See how to get startedFull control of the conference, with an optional restricted profile for members who should not see everything.
Responsible members and reviewers evaluate the papers in their own categories and nothing else.
Run their invited session from their attendee portal: invite authors, review papers and set the order.
Handles registrations, payments and attendee questions without touching the scientific side.
A scan-only role for the door: they check attendees in and see nothing else.
Submit papers, register, pay, and download their certificates from their own attendee portal.
Get started
No sales calls and no implementation project. You set it up yourself, at your own pace.
Sign up with your email and confirm it with a verification code. That is all you need to begin.
Tell us the name, dates, place and context of your conference. We prepare presentation types, sample categories, rooms, registration periods and certificate settings for you.
Everything works in draft mode, with some limits. When you want to open registrations for real, activate the plan in a few minutes and keep all your configuration.
Pricing
You only pay for attendees who actually register. If your conference is small, your bill is small. If nobody registers, you pay nothing.
Card payments land in your own Stripe account, and bank transfers and local gateways such as Redsys pay into your own bank account. We are not an intermediary and never hold your attendees' money: we only charge our commission.
Prices exclude VAT. Stripe and other payment gateways charge their own processing fees. With Stripe the commission is deducted automatically; for other payment methods we invoice you monthly.
Examples with card payments via Stripe, before VAT.
| Registered attendees | Total cost |
|---|---|
| 50 | $225 |
| 150 | $675 |
| 300 | $1,350 |
| 600 | $2,700 |
The Advanced plan adapts to complex workflows: custom forms and participation rules, categories with unlimited levels and a configuration tailored to your team. Start with Standard and upgrade later without losing anything.
Pricing on request: ask us.
FAQ
Create your conference, explore everything in draft mode, and activate it when you are ready to open registrations.
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